Exhibit Space What kind of exhibit space do you need? * Please provide the exact Length and Width you would like you exhibit space, we will try our best to accommodate Length * Width * Location Preference * (Please note all furniture and tent/canopy for the outside exhibit will need to be provided by you.) For outdoor exhibits, please mark all options that could work for you. * Noise * Lighting * Are you running a workshop or demonstration? * - If people can walk up, and it takes no more than 10 minutes to make your item, and someone guides them through, then we would run this at your exhibit space, and 1-5 people can do this at a time. (Option One)
- If you instead have a “teaching/formal” style format to instruct people how to do it, and it takes 20 minutes or longer, and you would show a large group all at once how to make your item, then this is when we will put you in workshop rooms. (Option Two)
- Workshop rooms are in a classroom style format. Including a screen/projector at the front, and group working tables.
- If you are more (Option Two), then essentially, there are two ways the exhibit can be set up.
- Option A. You only want to run the workshop once. Then you would be set up in one of the workshop classrooms and scheduled to run at a particular time. The same space would be used for other exhibitors running a workshop. As such, you could run your workshop once, and we would schedule you for a time in the workshop classroom, or you can run 2, and we can schedule you for two sessions in the workshop classroom.
- Option B. If you want to run the workshop multiple times, and too large groups all at once, then we would set up in your own designated workshop classroom, and you could run sessions back to back. The number of sessions you run would be based on workshop delivery time and set-up/reset time.
- Note: Each workshop classroom can seat 60 people, so at a maximum of 60 per session, although assuming you might have a family of 4 sit in, take four seats but build 1 item together, you might only have 15 in a session. But some of the family may also stand in the room, or you could get two kids making one, just one parent and one kid making one together, or even a couple making one together or separate etc. Or the room might not be full. On average of 20-30 people would be in a session. How long will your workshop run for? * How many people can participate in your workshop at once? * How many times would you like to run your workshop? * Tables and Chairs (only if needed, limited supply) *
Please bring your own set-up if possible.
Please provide the number of tables needed, we will try our best to accommodate *
Tables are limited based on the space assigned to your exhibit. We encourage exhibitors to bring their own where possible.
Please provide the number of chairs needed *
Please specify the number of chairs being requested.
Chair requests will only be accommodated to those doing working shops or exhibits that require attendees to sit down.
Describe your set-up *
Special requests are not guaranteed by acceptance. You will receive confirmation in advance of the Faire.
Exhibit Layout, please upload a document of your exhibit layout. *
Draw your plan from a top-down view. Please include any furniture and exhibit pieces you will have in your exhibit. Indicate on the diagram with an “X” where you would like the power drawn to and the dimensions of your required space (the default space is 3m x 3m).
Please upload as PDF.
Each Maker exhibit is responsible for providing their own signage. We suggest signs such as pull up banners, A-Frames, or table signs. If you would like assistance with signage please let us know and we can recommend signage types and suppliers.
Set-up and Equipment List *
Please outline the equipment, set-up and materials you will be bringing
Internet requirements * Radio Frequencies *
If your exhibit uses radio frequencies, please provide details about your RF use, frequencies, etc.
Does your exhibit need water? *
Access to large amounts of water may not be able to be accommodated.
Please describe the type of water supply you need and what/how you will be using water in your exhibit * Does your exhibit require power? What are you powering? *
I understand that any item I wish to plug in at the Maker Faire must be tested and tagged, and there may not be the opportunity to do this on the day.
Electrical requirements *
To ensure you have adequate power onsite, we must know in advance the specific amount you need. To find the total amperage you require, find the amperage listed on the back of each piece of equipment you plan to use onsite. Then, add up the amps and round up to the closest amperage.
Safety Do you have an interactive exhibit involving using tools of any kind, riding (bikes, go karts, swings, etc), climbing, etc? * Please provide details of your risk management for the above activity in your General Safety Plan. Does your exhibit make use of fire (any size flame), chemicals, or other dangerous materials or tools (propane, welders, etc)? * Fire and Other Dangerous Good Safety Plan *
Using the template from the Maker Manual, Please upload one copy of your Risk Assessment that focuses on Fire and Dangerous Material
Using the template (or your pre-existing risk assessment) from the Maker Manual, please upload one copy of your Risk Assessment that focuses on the General Risks of your exhibit.
Things to include: use of power devices and electrocution, loss of hearing due to loud noises, use of flashing lights, etc.
See template here: https://docs.google.com/document/d/16egpjM8b3YVGFnlp1CjncMzZQiQUmn1N2MUyZ-_25Z8/edit?usp=sharing General Hazards and Risk Assessment Safety Plan *
Please upload your safety plan.
Waste and Trash Concerns Will your exhibit produce any waste?
Waste is anything you expect to dispose of during set-up, showtime or load out at Maker Faire, such as recyclables, compostables, garbage, reusable/donatable items, and water.
At Maker Faire we provide recycling and garbage bins. For special hazardous waste or items for donation please find an appropriate way to dispose of these items yourself. At Maker Faire, all makers are responsible for disposing and separating their waste into proper disposal bins. *